Position Summary: In addition to the duties as are specified in the Operations Manual relating to the within job description, an Administration Clerk provides the services of a clerk, typist, secretary, receptionist or any combination thereof, depending upon the circumstances and needs of the First Nation at the time and as directed by the Stewardship Director or Designate from time to time.

Duties Include: Notwithstanding the above general duties, an Administration Clerk has the following job responsibilities:

As a Clerk, Typist, Secretary and Receptionist
a. Is a member of a support services team, providing support and clerical, secretarial, receptionist and support services to the First Nation;
b. Provide clerical, typist, secretary, receptionist support services and without restricting the generality of the foregoing, including mail, reception duties (telephone and greeting), incoming/outgoing faxes, delivery and receipt of merchandise, typing, filing, operation of office and computer equipment together with computer software programs relating to word processing, file management and internal email;
c. Perform minute taking for Stewardship meetings including ensuring agenda is prepared prior to meetings and minutes are recorded and handled in a timely matter;
d. File documents based on instruction or request;
e. Place purchase orders based on program manager’s request;
f. Responsible for staff’s travel bookings and travel reimbursement claims in a timely matter;
g. Responsible for accommodations including bookings, receipt of payment, providing receipts for payments and communicating with the custodian for cleaning services of accommodations;
h. Responsible for bookings of the boardroom, including receipt of payment, providing receipts for payment when applicable and communicating with the custodian for cleaning services of the meeting room;
i. Responsible for receiving cheques, proper security of cheques and ensuring all are recorded and handled in a timely matter;
j. Assist with newsletters, community postings and office announcements;
k. Assist with office supplies orders including ensuring order is fulfilled and arrangements for delivery of supplies;
l. Assist with fuel/propane orders for the office building including ensuring order is fulfilled and purchase order is complete;
m. Comply with the provisions of the Operations Manual;
n. Adhere to the Code of Conduct as contained in the Operations Manual;
o. Carry out the instructions of the Stewardship Director or Designate that is relevant to the position and as provided from time to time;
p. Encourage and foster a team spirit within the First Nation office and operations in general;

• Recommended grade 12 or equivalent with a willingness to take training in administration;
• Demonstrate proficiency in typing;
• Computer literate with some basic knowledge of Microsoft Office and in particular Microsoft Word;
• Familiar with office machines including photocopier, fax machines, phone system and other office equipment;
• Good communication and interpersonal skills.

Submit a typed Cover Letter & Resume to Melody Robinson, Kitasoo Band Council Human Resource Officer, at Kitasoo Band Council Administrative Office by May 18, 2018 4:00pm Applicants will be contacted for interview.